TUGAS 1 : BAHASA INGGRIS BISNIS 1 ( LETTER AND FROM STYLE ) (revised)

 

Layout Of Business English Letter

                                                        

1.    Letterhead

The letterhead is located on the most part top of the letter. The contents of the letter head usually contains company’s address, company’s telephone number, company’s logo, corporate e-mail, the company’s webside address, and other information about the company.

Example:

PT. Computer Systems

Kh.Noer Ali Road Post Office Box 52 10 Bekasi 43xx

Phone (021) 423XXX

Facsimile (021) 456XXX BGNDC

---

2.    Date

Contains the date, month and year of the letter. Letter date located on the top right and can be write on the top left of the letter. There was two styles of writing date on a letter :

·           British style

Writing date on the British style the first letter is date and followed the month and year.

Example:

30 October 2003

·           American style

Writing date on the American style the first letter is month and followed the date and year.

Example:

October 30, 2003

3.    Inside Address

The Address of the letter can be written on the top left after writing the date line.

Example:

Yth Dr.Subrata

Jalan Lele IV.N0.55

Bekasi

JAWA BARAT

4.    Salutation

A sign of respect before committing to send a letter writer who sent a letter to the person concerned. There was two styles of writing salutation on a letter :

·           British style

Sign comma behind the name or no punctuation.

Example :

Ø  Dear Sir

Ø  Dear madam

Ø  Dear Sir or Madam

Ø  Dear Mr Rizki,

Ø  Dear Mrs Putri,

·           American style

       colons after the name.

Example :

Ø Gentlemen

Ø Ladies

Ø Ladies and Gentlemen

Ø Dear Mr Rizki:

Ø Dear Mrs Putri:

5.    Body of the letter

There is a letter written content. Body of the letter must be written with clear, precise, concise and solid. Body of the letter consists of 3 paragraphs :

a.    The opening paragraph

opening paragraph as an introduction to the letter.

b.    Contents of paragraph

Paragraphs are part the letter containing the author's intent.

c.    Closing paragraph

Closing paragraph contains conclusions letters.

1.    Complimentary close

The part that contains greetings closing in the letter. There was two styles of writing complimentary close on a letter :

·           British style

ü  If the recipient’s name imprinted letter on the greeting then use “Sincerely”

ü  If the recipient’s name not imprinted letter on the greeting then use “Faithfully”

·           American style

The recipient's name on the letter included the greeting or not then use "Sincerely"

2.    Signature

Contains a signature that is located in the bottom right side letters.

Addition

a.    Reference

If used in the letter, the sender and recipient to make it easier documentation or archiving of previous conversations.

Example :

Your Ref : WS/LB, Incoming Letter Reference

Our Ref : MA/SB, Outgoing Letter Reference

b.    Subject

To facilitate the readers to know what is discussed in the letter, this letter was written with the brief. There was two styles of writing subject on a letter :

·           British style

Located between the greeting and the contents of the letter.

Example :

Dear Mr Rizki

Subject: Order No 175/03

With reference to the above order,...

·           American style

Located before the greeting

Example :

Subject: Order No 175/03

Dear Mr Rizki:

With reference to the above order,...

c.    Enclosure

Sections that contain attachments or documents include in the letter. Writing enclosure on the bottom left side of the letter.

Example :

Enclosure : Contact

Enc.: Contact

Encl.: Contact

d.    Postscript

Is a brief note, written when ending a letter. Placed on the left of the letter and the initials "PS". Postscript or commonly abbreviated P.S. aims to get special attention from the address. It is advisable to avoid postscript to Business English letter.

Example :

P.S. We will grant you 40% cash discount before 25 November 2011

e.  Carbon copy notation

This section is used to inform the recipients of the letter, that the letter was also sent to those who need to know the contents of the letter. CC was placed in the left bottom of the letter.

Example :

CC: Finance Department

           

Referensi :

http://efidrew.wordpress.com/2012/02/24/more-on-business-letters-business-letters-part-2/

http://id.shvoong.com/social-sciences/education/2319608-sistematika-bagian-bagian-surat-dinas/

http://a69014.wordpress.com/2010/10/06/parts-of-the-businessformal-letter/

http://masbadar.com/kop-surat-definisi-dan-jasa-percetakan-kop-surat/

http://basasin.blogspot.com/2009/01/penulisan-tanggal-surat.html

http://yrahmirzn-kreativitas.blogspot.com/2009/08/lanjutan-menulis-surat-dalam-bahasa.html